Job description:
Job Purpose
To handle documentation, compliance, and administrative tasks while supervising front desk and facility operations, ensuring efficient office functioning and seamless communication with internal and external stakeholders.
Key Accountability Areas
Documentation, Compliance, and Filing
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Generate essential documents for outgoing shipments, ensuring compliance with international trade regulations.
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Manage employee records, correspondence, meetings, and day-to-day administrative needs.
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Ensure proper filing and document management, maintaining a strong filing system for data entry, storage, and retrieval.
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Assist in preparing official letters to outside companies and submitting/receiving documents from external offices as required.
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Act as the method of communication between the business and other departments, following up with outside suppliers and contractors as per requirements.
Follow-Up on Government Issues
Compliance and Regulatory Affairs
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Stay updated on regulations and standards, ensuring compliance with all applicable laws.
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Maintain accurate records to demonstrate compliance and facilitate audits.
Facility Services:
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Coordinate housekeeping activities to maintain a clean and welcoming environment.
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Coordinate the reception area, greeting visitors, answering phone calls, and directing inquiries to the appropriate departments.
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Monitor and restock office supplies, ensuring their availability for daily operations.
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Coordinate with maintenance staff or contractors to address facility repair and upkeep needs promptly.
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Assist with scheduling and organizing meetings or events, ensuring necessary arrangements are in place.
Role Accountability
HR Proficiency:
- Ability to obtain updated soft and technical skills related to the job.
Delivery:
- Perform the planned activities to meet the operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
Problem-Solving:
- Solve any related problems arise and escalate any complex operational issues.
Quality:
- Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
Business Process Improvements:
- Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
Compliance:
- Comply to related policy and procedures and work instructions.
Health, Safety, and Environment:
- Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
Academic Qualification Bacholar Degree in Administration Institute Work Experience 2 to 4 Years Technical / Functional Competencies Work Order Management Ad Hoc Reporting Clerical Documentation Standards and Procedures Document Management Document Preparation General Inventory Management General Invoice Processing
Profile description:
Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.
The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.
alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.
For more information about alfanar, please visit alfanar.com
